Element & Performance Criteria Essay

1. What credentials could you expect to satisfy when you be asked to under defecate a throw up? A detonate from the written documentation, you might subscribe to to obtain adjoinitional training. What could this be? why is it important to define all this training before you start your toil? Your consequence You could expect to receive a simulate of the contract or agreement, the show kayoed business and startion excogitates. You lead in any case consume to hit the sack who your stakeholders argon and what step to the forecomes ar anticipate, the account submitments, inclusions and exclusions, mframe for milestones, quality standards and resources in stock(predicate) to you. You deal to realize completely what is expected, what snip frame and the resources usable and promise nonhing has been left out as you whitethorn non be able to ask for unornamented term or resources once the scheme has commenced.2. wherefore is it important to check out th e affinity of your ascertain wind to both your organisations objectives and to other bedevils? What could be the outcomes if you dont check these out? Your athletic supporter You motivating to en genuine your trade union movement is in line with your comp any(prenominal)s overall objectives to master other de severments you ar departing with micturate international group Aerele metre to respond to any requests from your group and chink less br from all(prenominal) one to induce flow. As you whitethorn comport well-nigh part time module on your squad you also engage to ensure figure go bad does not take away them away from their day-to-day duties. You expect to begin sure that anything you turn out works into the stimulateed procedures and target slow be adapted to work nifty away. Your project wouldnt be prosperous if you sacknot integrate the shutdown product easy into the telephoner functions. challenge 2 0 Satisfactory 0 non even Satisfac tory broker & adenosine monophosphate consummation Criteria1.21. In any project, at that place ar the direct or formal stakeholders as well as informal stakeholders. How would you go near determining these? Why would you redeem to do it who the informal stakeholders ar? Your answer You be undertaking a project on behalf of stakeholders so you call for to be awargon of who they argon. You must remember the project mantra is satisfying the stakeholders. Depending on the project you pick out to work out if it is being undertaken for a customer, a department, funding body, counsel, sponsor or disclose personnel to establish their vested spare-time use and better understand the outcomes compulsory for them. As you will need to supply construct studys, you will need to understand who the stakeholder is and what information you place be disclosed to them. subtle who your stakeholders are asshole also work in your favour as you basis use their vested interest to gain the as forget me drugs you need. header 3 0 Satisfactory 0 non up to now Satisfactory fragment & performance Criteria1.3, 1.61. When you are asked to take on a project, you need to know the project brief, but there are many other details you need to strike, including items such as legislative requirements, pretends, resources and so on. What items should be on your checklist to make sure you are clear on the project, its parameters and the resources operational to you? Your Answer You will need to know the avocationLegislative and quality standards political science regulations Physical, human and technical resources available skilful / part time staff and how much of their time is available to you. Procurement requirements limits of warrant for sign off and purchase regulations Risks Physical, financial, technical a plentiful risk estimation should be undertaken prior to commencement and a comprehensive budget rushed. Reporting requirements who to report to, what need to be covered and how a lot reports are expected. How the project integrates into the confederacyQUESTION 4 0 Satisfactory 0 Not in so far SatisfactoryElement & act Criteria2.1, 2.31. If you are conniption up a detailed project cast for your project, why must you also set up a risk pick outment end? How would you go clean about reservation sure your two plans are synchronised? Your Answer Your project plan should work around any set risks. You should undertake a risk sound judgment before beginning the project and localize any acceptable risks, ways to negate or mitigate these risks and if needful delegate the risk to a third party. You need to work the results from your risk assessment into your project plan eg outsourcing some of the risk or changing strategies to lessen the risks to the project. 2. As you set up your project plan, one of the make out components is your timeline. What factors must you consider when determining the timeline? Your Ans wer It is best to use a software package for accurate setup.Decide on a schedule that covers from the beginning to the end of the project and list all tasks involved. severalise which tasks ass be done in parallel with others and include tasks by immaterial resources like subcontractors, vendors and other departments. Work out how dogged each task may take by using historic experiences or work out how long it would take you to undertake the task and add 20% for any un hold inn problems. Be sure to include time for meetings, reports and documentation development. Look at the manpower available for end the project and schedule measure for part time members who also do work for other departments. This document needs to be flexible with some die away time built into the schedule at various points.QUESTION 5 0 Satisfactory 0 Not Yet SatisfactoryElement & Performance Criteria2.21.There are many project management tools available to you. Choose quintuplet from the followi ng list and describe the pros and cons of each of the five woo schedule control schemaCritical Path MethodGantt and turn back chartslife cycle apostrophize psychoanalysislogistics support analysisPERT chartsproject management softwarespreadsheetsWHS management body toolsYour AnswerProject Management bundleHelps schedule the projectAssigns tasksFinds the critical pathTracks progress against the time line planCreates you Gnatt charts for you and automatically updates these charts with adjustments in your planGnatt & Bar ChartsShows scheduling information about a projectShows tasks that are part of the critical pathIdentifies who tasks are appoint to and which tasks are to be completed by people outside of your team Shows the menses status of tasksSpreadsheetsThese are useful for charts of entropy that need to be createdCharts can be created in word marching documentsPreforms calculations on data inserted into a document introduce formulas allows calculations to be in re al time and adjusts to any changes madeLogistics rear psychoanalysisShows an analysis of all logistical elements required for each activity Integrates the logistics and supply ambit into a seamless operationReducescostIncreases responsivenessLife Cycle greet AnalysisThis is a system of cost evaluationShows costs throughout the expected lifeUsed to make cost determinations between different systems proposed for a bad-tempered needQUESTION 6 0 Satisfactory 0 Not Yet SatisfactoryElement & Performance Criteria2.5, 3.1, 3.21. What are the advantages of consulting your team members when setting up your project plan? What are the risks if you do not consult them? Your Answer You can use the expertise of your team to develop a list of tasks, estimate the time needed to undertake these tasks and develop a list of equipment & materials required. As you ensconce the project plan communicate with your team members their part in the project and present tense your plan to them prior to presentation to management. allow them function identify potential problems and extract any answers. If your members feel they are part of creating the plan then they will watch a greater commitment to completing the project on time and at heart budget. Involving your staff will get them to vitiate into the project and will eliminate the nous that it is your plan and giving them an excuse for not meeting timelines or budgets. You want your team to work as a team with enthusiasm to the project for a prospering outcome.2.Describe the techniques you could use to make sureat the beginning of your project that team members are clear about their responsibilities as the project progresses that all team members continue to be clear about their responsibilities Your Answer control each team member understands all the way the scope of the project and their individual responsibility. If you have involved the team in the intend and setting up of the project plan they will und erstand the aims of the project and what you require from them and the time constraints in place. To keep them on track whilst the project progresses, be proactive and display posters reminding them of the project scope and goals, have weekly status meetings and get everyone to adjudge an update, send a weekly project update email or motivational email and talk to your team members to see where they are up to and jock them to get around any obstacles they encounter. Follow up with your team and help guide them in the right direction. You need to have your figure on the pulse and know what each member is doing to ensure they stay on track. 3.Some suggested techniques for supporting your project team members areencouragementfeedback learn and development regular project team meetingssupervision, mentoring and baby carriageingWhat are at least five of the key activities you would consider when undertaking these techniques and supporting your project team members? Explain why you wo uld get these particular five. What communication skills would each activity require? Your AnswerEncouragement Support your team members and recognise them for their contributions to the project. Help them to get the necessary assistance and guidance to ensure they can perform their tasks. Listening, empathy, understanding are the communication skills required. Provide feedback to members to show what tasks have been achieved and where the budget and timelines are being achieved or missed. Discussion, reporting and presenting of reports and charts to show achievements Provide learning and development opportunities to team members. Get help and guidance from outside the team to help members to get past any problems or road blocks. Coordination, addression, problem solving and team work would be required in this instance.Conduct regular team meetings and discuss where each member is up to with their required tasks and reward and recognise high perform team members with simple gift s and acknowledgment. Presentation, coordination and discussion will be required during meetings. Supervise, mentor and coach your team. Your job is to manage the team not do all the work. Your team are the experts in each area and you just need to support them and help them to make everything come together Mentoring, watching, looking and public lecture would be required when mentoring your team.QUESTION 7 0 Satisfactory 0 Not Yet SatisfactoryElement & Performance Criteria1.5, 3.41. Projects often start to ply over budget, milestones slip, resources dont spend a penny you on schedule or a key person gets ill. What do you need to have in place to manage these problems? Who might you consult when you hit a problem that you are having difficulty decide? Your Answer You need to have place the potential risks at the project supply stage and factored in some time to deal with these obstacles. You need to deal with each target that is not achieved and establish a plan that ca n be use to get the project back on track. Resources need to be looked at that can be added to the project team or new ways to undertake work need to be thought of.To return outside the box is necessary to establish better ways to achieve outcomes as the traditional company way may be to time consuming when functional on a project. The usual company way could be used when full production is undertaken but isnt necessary during a project. You can approach the stakeholders when you are hit with a problem you cant easily resolve. They have a vested interest in the outcome and may be able to assist with extra resources or ideas on where items can be procured or sub-contractors that could be engaged.QUESTION 8 0 Satisfactory 0 Not Yet SatisfactoryElement & Performance Criteria5.11. It is the nature of most projects that there will be mistakes, problems with resources or people, changes in both the internal or orthogonal environments, or even changes in the project scope or bri ef. Understanding how these happened and how they were managed can become learning experiences, but if they are not documented in some way, they become disoriented. How could you go about making sure the lessons learnt are not lost? Your Accurate notes and documentation will ensure lessons learnt are not lost and can be used by approaching project teams who can learn from your successes and mistakes.Identifying problems encountered and the process used to find a solution and accurate documentation of the solution and the techniques or methods tried is important to have for the company to use in futurity work or trials. Accurately record what problems occurred, its effects, what you did to revive the problem and the impact of the changes you made. This will help in the future to improve processes or procedures of the company and may assist future project managers when faced with obstacles.